• Associate Director, Administration NYU Florence

    Posting Number 2018-5196
    Posted Date 7 months ago(10/19/2018 8:58 AM)
    NYU FLorence (GL004)
    Global Programs (WS1750)
    Compensation Grade
    Business/Professional Administrative
  • Position Summary

    This is a full time position reporting to the Site Director of NYU Florence with additional reporting to the Associate Vice President, Global Programs Administration, in New York. The role supports the Site Director on strategic long term planning for NYU Florence, and as part of the role also holds the title of Executive Director for La Pietra s.r.l.  In essence, this position would be akin to a Chief Operating Officer.  This position oversees all non-academic operations, including student life, finance and budget planning, human resources, IT, space management, grounds and facilities.  The Associate Director also supports academic program and conference planning for NYU Florence. This position is responsible for overseeing NYU Florence’s response to crisis. Liaising closely with relevant colleagues at NYU in New York, Shanghai and Abu Dhabi, and at the other global sites and programs, the Associate Director is a member of the NYUF Senior Management team and can step in for the Site Director at her/his/their request.  Be available in cases of an emergency (24 hours). 


    Required Education

    Master’s Degree or equivalent work experience


    Required Experience

    10 years of related experience (Finance, HR, Facilities management, etc.) at an Italian institution


    Required Knowledge, Skills, and Abilities

    Ability to manage a team of 39+ full time administrators and 90+ part time lecturers, work in a collaborative environment, exhibit strong leadership skills, strong communication, negotiation and presentation skills Fluent in both English and Italian (written and oral) Knowledge of Italian employment and property rules and laws.

    Preferred Education

    Master’s degree or higher preferable in business

    Preferred Experience, Skills and Abilities

    Leading Self - Set a positive example, be honest and trustworthy, exhibit humility

    Leading Others - Inspire commitment, encourage and support collaboration and teamwork, provide feedback and positive reinforcement to employees, provide development opportunities;

    Leading Results - Help others achieve success, provide direction

    Leading Thinking - Provide vision, promote and ensure alignment with school/unit and NYU’s goals and values


    Build and maintain productive work relationships, collaborate with others to achieve common goals, listen and communicate in a way that respects and supports others.  Express thoughts clearly and concisely.  Flexible, open-minded and collaborative. 


    Value the diverse backgrounds and perspectives of others.  Seek and value the contribution of others and use their input to guide actions and decisions.   Find common ground and solve problems for the good of all, across department, school/unit, and/or geographic boundaries.  Gain trust and support of others. Be a cooperative team player.


    Clearly define tasks, process, and milestones to achieve objectives, and ensure the optimal use of resources to meet those objectives.  Be accountable to deliver results and meet commitments to others.


    Make sound decisions and solve problems involving varied levels of complexity, ambiguity, and risk. Understand the impact of decisions on stakeholders and include change management planning as needed.


    Experience working with Excel.  Ability to understand and work with financial systems.  Can understand the big picture from a revenue and expense perspective.


    Good people management experience.

    Additional Information

    Eligibility to work and reside in Italy is required.


    The University is an equal opportunity employer committed to equity, diversity and social inclusion.


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