Finance & Operations Administrator - NYU London

NYU is committed to being a welcoming campus community that reflects and enacts the values of inclusion, diversity, belonging, equity and accessibility that inform academic excellence. We seek candidates who will not only enhance our commitment to these values, but whose experience, competencies, skills, and community engagement efforts contribute to diverse, equitable, inclusive learning and working environments for our students, staff, and faculty.

This is a full-time, permanent position.

The post holder will provide essential administrative support across a range of duties to NYU London’s Finance & Operations department.

Principal Accountabilities : 

Financial administrative support - 65%

• Assisting with routine accounting matters including managing the Finance and Operations Inbox, coordinating invoice approvals, compiling weekly payments runs, processing payments, logging expenditures.
• Placing equipment orders on behalf of other NYU London teams in accordance with NYUL procurement procedures and signatory authority
• Assisting with the filing and administration of the Finance & Operations office
• Assisting with the issuing of invoices to internal and external parties
• Assisting with the processing of one-off expenses and recording this activity for financial month end
• Coordination of the petty cash funds and distribution of funds when requested
• Assisting with data collection and processing during financial year-end and financial analysis projects and processes.

General office administration - 15%

• Assisting with various administrative tasks including internal signage and information notices, office filing, processing shipments
• Assisting with orders of office and maintenance supplies for all NYUL sites
• Handling general office enquiries and data entry needs
• Providing administrative support to the Director, Associate Director Administration, Assistant Director for Finance & Operations and the Finance & Operations Manager when required
• Servicing meetings and events by booking rooms and placing orders for catering
• Monitoring stationery levels and placing orders as needed
• Other duties consummate with the role.
  
  

Employee onboarding and offboarding - 15% 

• Support employee onboarding and offboarding, including issuing ID cards, netIDs, and completing employee right to work checks
• Liaising with NYU Campus Safety, IT Services and NYUL Facilities department regarding the management of NYU employee ID cards
• Assist in the process of issuing of faculty employment contracts.
• Providing administrative support to the HR manager when required
  

Website support- 5%

• Updating content of NYU London website including gathering and collecting information from faculty and other staff

Required Education

• Educated to degree level or equivalent qualification/experience

Required Knowledge, Skills, and Abilities

• A commitment to promoting a diverse and welcoming environment
• Strong organisational ability; experience of completing tasks to high levels of accuracy and timeliness, attention to detail and a methodical approach
• Positive and proactive attitude
• Proven ability to manage own workload and to work flexibly in response to changing demands and priorities; able to cope under pressure
• Excellent interpersonal and written communication skills; the ability to communicate with a diverse range of people at all levels and an enthusiastic team player
• Computer literate including experience of Excel
• Excellent numerical skills
• Punctual, responsible, self-motivated and flexible
• A commitment to delivering an excellent service; a positive attitude to staff development and training

Candidates must have the unrestricted right to work and live in the UK prior to appointment.

Further benefits include: 28 days annual leave pro rata, USS pension scheme and private medical insurance (optional)

Candidates should advise of any reasonable adjustments needed to participate in the application and interview processes.

NYU London is an equal opportunity employer committed to equity, diversity, and social inclusion. We strongly encourage applications from under-represented individuals in the profession, across colour, creed, race, ethnic and national origin, physical ability, and gender and sexual identity. NYU London affirms the value of differing perspectives on the world as we strive to build the strongest possible university with the widest reach.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity